Integrating a question catalog
This use case describes how lecturers can efficiently create and manage tests and exercises by integrating question catalogs. To enable lecturers to successfully integrate question catalogs into their assessment systems for tests or exercises.
Overview
Value: This use case describes how lecturers can efficiently create and manage tests and exercises by integrating question catalogs. To enable lecturers to successfully integrate question catalogs into their assessment systems for tests or exercises.
Problem: Limited access to the question catalog repository, which can make managing or integrating exercise materials less efficient.
Solution: To enable lecturers to successfully integrate question catalogs into their assessment systems for tests or exercises.
Who Benefits
Primary
- Lecturers
Secondary
- Students, School/University Administration
When to Use
- Lecturers need to create or update tests/exercises from a question catalog.
- An LMS that supports GIFT files is available.
- Lecturers have access to the question catalog repository.
When Not to Use
- No question catalog repository exists.
- The LMS cannot process GIFT files.
Process
- Lecturers select the desired question catalog repository.
- Selection of relevant questions or entire catalogs from the repository.
- (Optional) Adaptation of questions if specific modifications are needed.
- Integration of the question catalog into an assessment system.
Requirements
People
- Instructors
- Students
- Administration
Data Inputs
- Question catalogs in GIFT format
- Course/module tags or categories
Tools & Systems
- Question catalog repository
- Assessment system (e.g., Moodle, ILIAS)
Policies & Compliance
- Access control for repository data
- Compatibility with LMS standards
Risks & Mitigations
-
The question catalog cannot be integrated into the assessment system.
- Notify stakeholders promptly
- Provide manual fallback procedure
Getting Started
Prerequisites: Git access and configured tools/systems listed below.
- Prepare repository/template/content as needed
- Configure tooling, permissions, and integrations
- Run the workflow and review results
FAQ
What format is used for question catalogs?
GIFT format is commonly used for easy import into LMS platforms.
Can existing questions be edited?
Yes, lecturers can adapt or extend questions before importing them.
Can catalogs be reused across multiple courses?
Yes, the same question catalogs can be imported into different courses or assessments.
How is access to the question catalog managed?
Access is controlled via repository permissions, ensuring only authorized users can view or edit content.
Glossary
- GIFT Format
- A plain text format for writing and sharing quiz questions.
- LMS
- Learning Management System used to deliver.